BIDDING DOCUMENT for The Procurement of Supply, Delivery, Installation, Testing and Commissioning of Mobile Radio Frequency Monitoring Van (MRFMV)

Machine-extracted for search and accessibility. It may contain errors and is not the official text; the attached document is the authoritative version.

,

सार्वजनिक खरिद ऐि २०६३ को दफा ६५ को उपदफा (१) को खण्ड (ग) ले ददएको अनिकाि बमोनजम सार्वजनिक खरिद अिुगमि
कार्ावलर्बाट जािी गरिएको

(Issued by the Public Procurement Monitoring Office in accordance with the authority
given by clause (c) of Subsection (1) of Section 65 of the Public Procurement Act, 2063)

Standard Bidding Document

Procurement of Goods
International Competitive Bidding (ICB)
Single-Stage: Two Envelope Bidding Procedure

Issued by:
Government of Nepal

Office of the Prime Minister and Council of Ministers
Public Procurement Monitoring Office (PPMO)
(Revised on August 2026)
(Revised on 12 August 2026)

September, 2026

Preface
This Standard Bidding Document for Procurement of Goods, has been prepared by Public
Procurement Monitoring Office in accordance with the authority provided by Sub-section
(1), clause (c) of Section 65 of Public Procurement Act, 2063 (2007) to facilitate SingleStage: Two Envelope Bidding Procedures used for the procurement of Goods through
International competitive bidding (ICB) procedure and is intended to be used by all the
Public Entities as defined in clause (b) of Section 2 of same Act.
This document has 8 Sections, of which Section 1 (Instructions to Bidders) and Section 3
(General Conditions of Contract) must not be altered or modified under any circumstances.
The Invitation for Bid (IFB) is a copy for advertisement that provides relevant and essential
information to help the Bidders to decide whether or not to participate in the particular
bidding process; this is provided in the Biding Document for information only.
The way in which a Procuring Entity addresses its specific needs is through the information
provided in the Bid Data Sheet (BDS) and the Special Conditions of Contract (SCC) as well
as in the detailed requirements of the procurement in the Schedule of Requirements.
If any provisions of this document are inconsistent with Public Procurement Act (PPA), 2063
or Public Procurement Regulations (PPR), 2064, the provision of PPA and PPR shall prevail.
So, if any amendments on Public Procurement Act 2063 or Public Procurement Regulation 2064
are made, the Procuring Entity shall incorporate such amendments when preparing a particular
Bidding Document.
I would like to express my gratitude to the personnel of PPMO who involved and spent their
continuous efforts in preparing this Standard Bidding Document.

Secretary
Public Procurement Monitoring Office
Office of the Prime Minister and Council of Ministers
Government of Nepal

i

Guidance Notes on the Use of
The Standard Bidding Document
This Standard Bidding Document for Procurement of Goods, has been prepared by
Government of Nepal (GoN), Public Procurement Monitoring Office (PPMO) to facilitate
Single-Stage: Two-Envelope Bidding Procedures used for the procurement of Goods
through International competitive bidding (ICB) procedure and is applicable to all the
Public Entities as defined in Public Procurement Act, 2063.
These guidance notes have been prepared by the PPMO to assist a Procuring Entity in the
preparation of Bidding Document, using the Standard Bidding Document, for the
procurement of Goods and Related Services. Guidance notes in the Standard Bidding
Document within the left square bracket and right square bracket should be deleted.
This document has 8 Sections, of which Section 1 (Instructions to Bidders) and Section III
(General Conditions of Contract) must not be altered or modified under any circumstances.
The Invitation for Bid (IFB) is a copy for advertisement that provides relevant and essential
information to help the Bidders to decide whether or not to participate in the particular
bidding process; this is provided in the Biding Document for information only.
The way in which a Procuring Entity addresses its specific needs is through the information
provided in the Bid Data Sheet (BDS) and the Special Conditions of Contract (SCC) as well
as in the detailed requirements of the procurement in the Schedule of Requirements.
This Standard Bidding Document, when properly completed will provide all the information
that a Bidder needs in order to prepare and submit a bid. This should provide a sound basis
on which a Procuring Entity can fairly, transparently and accurately carry out a bid
evaluation process on the Bids submitted by the bidders.
The Procuring Entity, before publishing the Invitation for Bids, should identify and approve
from the competent authority the procurement requirements, its technical features, and cost
estimate. Furthermore, the Procuring Entity should keep in mind the availability of the
budget and possible slicing and packaging of the procurement requirements.
If any amendments on Public Procurement Act 2063 or Public Procurement Regulation 2064 are
made, the Procuring Entity shall incorporate such amendments when preparing a particular
Bidding Document.
The following briefly describes the Sections of the Standard Bidding Document and how a
Procuring Entity should use these when preparing a particular Bidding Document.
Section 1. Instructions to Bidders (ITB)
This Section provides relevant information to help the Bidders to prepare their Bids.
Information is also provided on the submission, opening, and evaluation of Bids and on the
award of Contract.
The Instructions to Bidders (ITB) specify the procedures that regulate the bidding process. The
ITB contain standard provisions that have been designed to remain unchanged and to be used
without modifying their text. The ITB clearly identify the provisions that may need to be
ii

specified for a particular bidding process and require that such specification be introduced
through the BDS.
This Section also contains the criteria to be used by the Purchaser in order to determine the
responsive bid closest to the Average Bid Price and the qualifications of the Bidder to
perform the Contract.
The Instructions to Bidders are not a Contract document and, therefore, are not a part of the
Contract.
Section II. Bid Data Sheet (BDS)
The Bid Data Sheet (BDS) contains information and provisions that are specific to each
bidding process. The Purchaser must specify in the BDS only the information that the ITB
request be specified in the BDS. All information shall be provided; no clause shall be left
blank.
To facilitate the preparation of the BDS, its clauses are numbered with the same numbers as
the corresponding ITB clauses. This Guide provides information to the Purchaser on how to
enter all required information, and includes a BDS format that summarizes all information to
be provided.
Section III.Evaluation and Qualification Criteria (EQC)
The purpose of the Evaluation and Qualification Criteria (EQC) is to specify the criteria that
the Purchaser will use to evaluate the Bids to determine substantially responsive bid closest
to the Average Bid Price. The Procuring Entity shall prepare the EQC by taking into account
the nature, quantity, and or amount of the procurement and its related services and include
it as a part of the Bidding Document. In determining the Evaluation and Qualification
Criteria, the Procuring Entity should not limit the competition or make onerous criteria.
The EQC is not a part of the Contract document.
The Procuring Entity shall specify the evaluation criteria as specified in this Section. The
Qualification Requirements shall be specified by Procuring Entity without any substantial
deviation.

Section IV. Bidding Forms
This Section provides the standard format for the Bid Submission Form, Bidder's
Information Form, Financial Situation Form, Average Annual Turnover Form, Financial
Resources Form, Pending Litigation Form, Specific Experience Form Price Schedule, Bid
Security Form and the Manufacturer's Authorization Letter to be submitted by the Bidder.
In the case of Price Schedule, the Procuring Entity shall fill the column 1 item and column
2 descriptions of Goods and related services in accordance with Schedule of Requirements.
iii

This Guide helps the Purchaser and Bidder to fill in all the required information in the Price
Schedule Form.
Section V. Schedule of Requirements (SR)
This Section provides the information on the List of Goods and Related Services, Delivery
and Completion Schedules, Technical Specifications and Drawings. The Procuring Entity
must carefully prepare this section for each object of procurement.
The Schedule of Requirements (SR) shall provide sufficient information to enable Bidders
to efficiently and accurately prepare Bids that are realistic and competitive. The SR is a part
of the Contract document and, therefore, The Purchaser must prepare the SR and include it
as a part of the Bidding Document.
The SR should be complete, precise, and clear. An incomplete, imprecise, or unclear SR
may prompt Bidders to require clarifications from the Purchaser or to submit conditional
bids that may be based on different understandings of the Purchaser’s requirements.
Depending on the nature of the clarifications, the Purchaser may need to amend the Bidding
Document and eventually to extend the bid-submission deadline. Conditional bids would
lead to the rejection of Bids. Bids that are not comparable cannot be evaluated.
The Procuring Entity shall assign experienced staff to draft the SR in a manner permitting
the widest possible competition, while at the same time clearly specifying the required
standards of workmanship, the characteristics of materials and performance of the Goods,
and the delivery and completion of the Goods and Related Services. Only by following this
approach will ensure that the objectives of economy, efficiency, fairness, and transparency
in procurement can be realized as envisaged under International Competitive Bidding (ICB)
procedures.
Section VI. General Conditions of Contract (GCC)
The GCC contain standard provisions that have been designed to remain unchanged and to
be used without modifying their text. This Section provides the General Conditions of
Contract that will apply to the Contract for which the Biding document is issued. The GCC
clearly identify the provisions that may normally need to be specified for a particular bidding
process and require that such information be introduced through the SCC.
Section VII.Special Conditions of Contract (SCC)
This Section provides Clauses specific to the particular Contract that modify or supplement
Section VI: General Conditions of Contract.
The Special Conditions of Contract (SCC) contain provisions that the GCC require be specified
for a particular bidding process. The Purchaser should include at the time of issuing the Bidding
Document, all information that the GCC indicate shall be provided in the SCC. No SCC Clause
should be left blank.

iv

To facilitate the preparation of the SCC, its clauses are numbered with same numbers as the
corresponding GCC clauses. This Guide helps the Purchaser to input all information required.
It includes a SCC format that summarizes all information to be provided.
The SCC is the part of Contract Document; therefore, the Procuring Entity shall provide the
information in appropriate manner as indicated in the SCC.
Section VIII.Contract Forms
This Section contains the Sample letter for the intention of contract award, Form of the
Notification of Award, and Contract Agreement Form, the forms for Performance Security
and Advance Payment Security.

v

BIDDING DOCUMENT
for

The Procurement of
Supply, Delivery, Installation,
Testing and Commissioning of
Mobile Radio Frequency Monitoring
Van (MRFMV)
International Competitive Bidding (ICB)

Ministry of Information and
Communication (MoIC)

Issued on: 2083/06/31 (2026-10-17)
Issued to: ICB - Single Stage Two Envelope
Invitation for Bids No.: MoIC/ICB/G-2/2083/84
ICB No.: MoIC/ICB/G-2/2083/84
Contract Identification No.: MoIC/ICB/G-2/2083/84

Abbreviations
BDS...................... Bid Data Sheet
BD ....................... Bidding Document
DCS...................... Delivery and Completion Schedule
DP ……………….Development Partner
EQC ..................... Evaluation and Qualification Criteria
GCC ..................... General Conditions of Contract
GoN1 ..................... Government of Nepal
ICC....................... International Chamber of Commerce
IFB ....................... Invitation for Bids
ITB ....................... Instructions to Bidders
LGRS ................... List of Goods and Related Services
NCB ……………. National Competitive Bidding
NPR ……………. Nepalese Rupees
PAN ……………..Permanent Account Number
PPMO ……………Public Procurement Monitoring Office
SBD...................... Standard Bidding Document
SBQ...................... Schedule of Bidder Qualifications
SCC……………. Special Conditions of Contract
SR ...................... Schedule of Requirements
TS......................... Technical Specifications
VAT …………

1

Value Added Tax

“GoN” word indicates all public entities according to Public Procurement Act, 2063

Table of Contents
Invitation for Bids ......................................................................................................................... 4

Part 1 - Bidding Procedures
Section II. Bid Data Sheet .......................................................................................................... 42
Section III. Evaluation and Qualification Criteria .................................................................. 47
Section IV. Bidding Forms ......................................................................................................... 55

Part 2 - Supply Requirements
Section V. Schedule of Requirements ………………………………………………………..90

PART 3 – Conditions of Contract and Contract Forms
Section VI. General Conditions of Contract........................................................................... 114
Section VII. Special Conditions of Contract........................................................................... 135
Section VIII. Contract Forms ................................................................................................. 141

Invitation for Bids
[Government of Nepal (GoN)]

Ministry of Information and Communication (MoIC)
Date of publication: 2083/06/31 (2026-10-17)
Invitation for Bids No: MoIC/ICB/G-2/2083/84

1. The Ministry of Information and Communication invites Hardcopy bids from eligible bidders
for the procurement of Supply, Delivery, Installation, Testing and Commissioning of Mobile
Radio Frequency Monitoring Van (MRFMV) under International Competitive Bidding –
Single Stage Two Envelope.
2.

Under the Single Stage, Two Envelope Procedure, Bidders are required to submit
simultaneously two separate sealed envelopes, one containing (i) the Technical Bid and the other
(ii) the Price Bid, both in turn enclosed in one sealed envelope as per the provision of ITB 23 of
the Bidding Document.

4. Eligible Bidders may obtain further information and inspect the bidding documents at the office
of Ministry of Information and Communication, Singhdurbar, Kathmandu, email:
info@moic.gov.np Phone No: 01-4200450 or may visit PPMO egp system
www.bolpatra.gov.np/egp.
5. A complete set of Bidding Documents may be purchased from the office Ministry of Information
and Communication, Singhdurbar, Kathmandu by eligible Bidders on the submission of a written
application, along with the copy of company/firm registration certificate, and upon payment of a
non-refundable fee of NPR 10,000/- till 2083/07/30 (2026-11- 16) during office hours in the account
as specified below.
Information to deposit the cost of bidding document in Bank:
Name of the Bank: Everest Bank Ltd Name of Office: Ministry of Information and
Communication
Office Code no. : 358003501 Office Account no.: 00100106200000
Rajaswa (revenue) Shirshak no. : 14229
6. Pre-bid meeting shall be held at office Ministry of Information and Communication,
Singhdurbar, Kathmandu at 11:00 AM 2083/07/16 (2026-11-02)
7.

Hardcopy bids must be submitted to the office Ministry of Information and
Communication, Singhdurbar, Kathmandu by hand/courier before 12:00 PM on
2083/08/01 (2026-11-17). Bids received after this deadline will be rejected.

8. The bids will be opened in the presence of Bidders' representatives who choose to attend at on
at 13:00 PM on 2083/08/01 (2026-11-17) at the office of office Ministry of Information and
Communication, Singhdurbar, Kathmandu. Bids must be valid for a period of 120 days from
the date of bid opening and must be accompanied by a bid security or scanned copy of the bid
security in pdf format in case of e-bid, amounting to a minimum of USD 20,000.00 or NPR
32,00,000.00, which shall be valid for 30 days beyond the validity period of the bid 2027-03-16.

4

9.

If the last date of purchasing and /or submission falls on a government holiday, then the next
working day shall be considered as the last date. In such case the validity period of the bid and
bid security shall remain the same as specified for the original last date of bid submission.

5

PART 1 – Bidding Procedures

6

Section I. Instructions to Bidders
This section specifies the procedures to be followed by Bidders in the preparation and submission
of their Bids. Information is also provided on the submission, opening, and evaluation of bids and
on the award of contract.

Table of Clauses
A.

General
1.
2.
3.
4.
5.
6.

B.
7.
8.
9.
C.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
D.

9

Scope of Bid
Source of Funds
Fraud and Corruption
Eligible Bidders
Eligible Goods and Related Services
Site Visit

9
9
9
12
14
14

Contents of Bidding Document

14

Sections of the Bidding Document
Clarification of Bidding Document/ Pre-bid meeting
Amendment of Bidding Document

14
15
15

Preparation of Bids

15

Cost of Bidding
Language of Bid
Documents Comprising the Bid
Letters of Bid and Price Schedules
Alternative Bids
Bid Prices and Discounts
Currencies of Bid
Documents Establishing the Eligibility of the Bidder
Documents Establishing the Conformity of the Goods and Related Services to the
Bidding Document
Documents Establishing the Qualifications of the Bidder
Period of Validity of Bids
Bid Security
Format and Signing of Bid

15
16
16
17
17
17
20
20

Submission and Opening of Bids

25

23. Sealing and Marking of Bids
24. Deadline for Submission of Bids

20
21
22
22
24

25
28
7

E.

25. Late Bids
26. Withdrawal, or Modification of Bids
27. Bid Opening

28
28
30

Evaluation and Comparison of Bids

32

28.Confidentiality
29.Clarification of Bids
30.Deviations, Reservations, and Omissions
31. Examination of Technical Bid
32.Determination of Responsiveness of Technical Bid
33.Non-material Non-conformities
34.Qualification of the Bidder
35.Examination of Price Bids
36.Correction of Arithmetical Errors
37 Conversion to Single Currency
38. Goods manufactured in Nepal to be procured
39.Evaluation and Comparison of Price Bids
40.Purchaser’s Right to Accept Any Bid, and to Reject Any or All Bids
F.

Award of Contract

32
32
33
33
33
34
34
35
35
35
36
36
38
38

41.Award Criteria
42.Purchaser’s Right to Vary Quantities at Time of Award
43.Notification of Intention to Award
44.Performance Security
45. Signing of Contract
46.Complaint and Review

8

38
38
38
38
39
39

Section I. Instructions to Bidders
A.
1.

Scope of Bid

1.1

General

In connection with the Invitation for Bids indicated in the Bid Data
Sheet (BDS), the Purchaser as indicated in the BDS issues this Bidding
Document for the supply of Goods and Related Services incidental
thereto as specified in Section V, Schedule of Requirements. The name,
identification, and number of contracts (packages/lots) are indicated in
BDS.

1.2 Throughout this Bidding Document :
(a) the term “in writing” means communicated in written form through
e-GP system, email, fax or courier with proof of receipt;
(b) if the context so requires, singular means plural and vice versa;
and
(c) “day” means calendar day.
2.

Source of
Funds

2.1

GoN Funded: In accordance with its annual program and budget,
approved by the GoN, the Purchaser intends to…