Personal Assistant to the Managing Director (MD)

Position: Personal Assistant (PA) to the Managing DirectorJob OverviewWe are seeking an organized, proactive, and highly professional Personal Assistant to the Managing Director (MD). In this pivotal role, you will provide high-level administrative, secretarial, and operational support to the MD, ensuring smooth daily operations, efficient schedule management, and seamless communication across departments and external partners. The ideal candidate maintains strict confidentiality, possesses exceptional communication skills, and thrives in a fast-paced environment.Key Responsibilities1. Executive & Administrative SupportCalendar Management: Manage and maintain the MD’s daily calendar, scheduling appointments, meetings, site visits, and managing conflicting priorities.Communication Liaison: Act as the primary point of contact between the MD and internal teams, business partners, clients, and external stakeholders. Screen incoming calls, emails, and correspondence.Travel & Logistics: Organize end-to-end travel itineraries, accommodation, transport, and necessary documentations for business trips.Document Management: Draft, proofread, and format executive emails, official letters, speeches, presentations, and reports. Maintain a secure filing system for confidential documents.2. Meeting Coordination & Follow-upMeeting Preparation: Prepare agendas, collate relevant briefing materials, and prepare documents prior to board, executive, or client meetings.Minutes & Action Items: Attend key meetings, record accurate minutes, and track action items to ensure timely follow-up and task execution across departments.Visitor Management: Receive and host high-profile guests, clients, and partners on behalf of the MD.3. Operational & Departmental CoordinationCollaborate with department heads to gather daily, weekly, or monthly progress reports for the MD's review.Follow up on pending operational approvals, key deliverables, and deadlines on behalf of the MD.Assist in organizing corporate events, executive meetings, and special projects as requested.4. Expense & Compliance OversightProcess and track the MD’s official expenses, bills, travel claims, and operational receipts.Maintain complete confidentiality regarding sensitive company operations, financial records, strategic plans, and personnel matters.