Executive Assistant

We are seeking a proactive and organized Executive Assistant to support management with scheduling, communication, documentation, meetings, follow-ups, reporting and day-to-day administrative tasks. The ideal candidate should have excellent communication, coordination and time-management skills.Key Responsibilities:Executive and Management SupportProvide day-to-day administrative and secretarial support to management.Manage schedules, appointments, meetings, and reminders.Coordinate communication between management, staff, clients, candidates, and business partners.Prepare meeting agendas, notes, follow-up points, and action lists.Follow up on tasks assigned by management and ensure timely completion.Assist management with day-to-day decision-making by organizing relevant information and documents.Maintain confidentiality of company and management information.Office AdministrationCoordinate daily office activities and ensure smooth office operations.Maintain proper filing and organization of company documents.Prepare letters, reports, presentations, quotations, and other business documents.Handle emails, WhatsApp communications, phone calls, and other business correspondence.Maintain records of office expenses, activities, visitors, meetings, and important follow-ups.Coordinate with suppliers, service providers, sub-agents, and other external parties when required.Monitor office requirements and coordinate procurement of stationery and other supplies.Recruitment and Manpower CoordinationAssist the recruitment team with candidate coordination and documentation.Coordinate interview schedules and recruitment campaigns.Communicate with candidates regarding interview dates, documentation, selection, medical, training, and deployment requirements.Maintain updated recruitment and candidate records.Coordinate with recruitment staff, sub-agents, and overseas partners.Follow up on pending candidate documents and deployment processes.Assist management in preparing recruitment status reports.Business Development and Follow-UpMaintain records of clients, companies, contacts, and business opportunities.Assist management with follow-ups with clients and business partners.Schedule appointments and meetings with companies and stakeholders.Prepare company presentations, profiles, proposals, and supporting documents when required.Maintain a proper follow-up tracker for ongoing business activities.Assist in collecting market information and identifying potential business opportunities.Reporting and DocumentationPrepare daily, weekly, and monthly activity reports.Maintain management trackers for recruitment, clients, appointments, follow-ups, and pending activities.Ensure important deadlines and commitments are monitored.Prepare Excel sheets and other reports as requested by management.Keep company records accurate, updated, and easily accessible.